Our client is an innovative bio-medical company that takes pride in developing outstanding solutions that have a significant impact on human health. The Office Manager will facilitate the smooth running of their office. They are a fast growing startup. Understandably, it’s a fast-paced and dynamic environment. This is a diverse role, key to their HR, administrative, and logistical support. A key aspect of the HR function is to promote company culture. They work hard but have fun whenever possible. They are performance oriented but encourage a healthy work-life balance.
Reports to: General Manager
Human Resources Responsibilities:
- Maintain human resources records and support of employee relations
- Contribute to growing and promoting our company culture
- Conduct employee satisfaction surveys
- Plan company events and outings
- Assist in the recruitment processes; liaise with local recruiters and professional associations, universities, and others and coordinate candidate interviews
- Coordinate introduction and welcome of new employees
- Maintain and update company handbook
- Manage employee onboarding, needs assessment and training
- Policy development and documentation
- Develop & monitor overall HR strategies, systems, tactics and procedures across organization
- Coordinate and supervise new employees’ enrollment in the benefits process
- Ensure compliance with all local applicable laws: permits, health regulations, labor laws, etc.
- Coordinate IT assistance and equipment
Office & Administrative Responsibilities:
- Maintain office, company policies and manage office facilities
- Organize meetings with staff and follow-up on action plans
- Coordinate and organize all administrative and business development travel arrangements (including conferences and registrations)
- Organize the office and maintain supplies of stationery and equipment; maintain the condition of the office and arrange for necessary repairs
- Assist management of infrastructure projects, renovations, moves to new facilities
- Manage relationships with external suppliers (external accountants and payroll services, IT, landlord, maintenance and repair, other service providers)
- Manage contract and price negotiations with service providers and office suppliers
Experience:
- Experience in HR and/or Administrative
- Knowledge of labor law and HR best practices
- Demonstrable experience with Human Resources metrics
- Strong attention to detail and problem-solving attitude
- Ability to multi-task and prioritize
- Proficiency in Microsoft Office suite, and cloud applications such as Asana or similar
- Strong organizational, planning, execution, and time management skills
- Willingness to undertake whatever tasks need to be done on a hierarchical basis. self-motivated and multitasking ability
- Ability to maintain confidential information
- Excellent written and verbal communication, presentation and facilitation skills
- Proficiency with Microsoft Office environment (Word, Excel and PowerPoint) essential
- Bachelor’s degree desired