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Office Manager

Our client is an innovative bio-medical company that takes pride in developing outstanding solutions that have a significant impact on human health.  The Office Manager will facilitate the smooth running of their office. They are a fast growing startup. Understandably, it’s a fast-paced and dynamic environment. This is a diverse role, key to their HR, administrative, and logistical support. A key aspect of the HR function is to promote company culture. They work hard but have fun whenever possible. They are performance oriented but encourage a healthy work-life balance.

Reports to: General Manager

Human Resources Responsibilities:

  • Maintain human resources records and support of employee relations
  • Contribute to growing and promoting our company culture
  • Conduct employee satisfaction surveys
  • Plan company events and outings
  • Assist in the recruitment processes; liaise with local recruiters and professional associations, universities, and others and coordinate candidate interviews
  • Coordinate introduction and welcome of new employees
  • Maintain and update company handbook
  • Manage employee onboarding, needs assessment and training
  • Policy development and documentation
  • Develop & monitor overall HR strategies, systems, tactics and procedures across organization
  • Coordinate and supervise new employees’ enrollment in the benefits process
  • Ensure compliance with all local applicable laws: permits, health regulations, labor laws, etc.
  • Coordinate IT assistance and equipment

 Office & Administrative Responsibilities:

  • Maintain office, company policies and manage office facilities
  • Organize meetings with staff and follow-up on action plans
  • Coordinate and organize all administrative and business development travel arrangements (including conferences and registrations)
  • Organize the office and maintain supplies of stationery and equipment; maintain the condition of the office and arrange for necessary repairs
  • Assist management of infrastructure projects, renovations, moves to new facilities
  • Manage relationships with external suppliers (external accountants and payroll services, IT, landlord, maintenance and repair, other service providers)
  • Manage contract and price negotiations with service providers and office suppliers

 Experience:

  • Experience in HR and/or Administrative
  • Knowledge of labor law and HR best practices
  • Demonstrable experience with Human Resources metrics
  • Strong attention to detail and problem-solving attitude
  • Ability to multi-task and prioritize
  • Proficiency in Microsoft Office suite, and cloud applications such as Asana or similar
  • Strong organizational, planning, execution, and time management skills
  • Willingness to undertake whatever tasks need to be done on a hierarchical basis. self-motivated and multitasking ability
  • Ability to maintain confidential information
  • Excellent written and verbal communication, presentation and facilitation skills
  • Proficiency with Microsoft Office environment (Word, Excel and PowerPoint) essential
  • Bachelor’s degree desired

To apply for this job email your details to Jay@vantagepointrecruiting.com